Key facts
- EU member states are struggling to match the staffing levels and technological adoption of EU institutions like the European Commission.
- Challenges include insufficient manpower, difficulty in hiring and retaining talent, and poor coordination between national capitals and Permanent Representations in Brussels.
- Smaller EU member states are particularly disadvantaged, often having significantly fewer representatives in Brussels compared to larger Western European nations.
- The disparity impacts member states' ability to influence EU legislation, with some relegated to reactive roles.
- The EU Commission is exploring ways to enhance its presence in member states and is prioritizing AI adoption for its own operations.
EU member states are increasingly struggling to keep pace with the European Union's accelerating legislative speed and technological advancements, particularly in adopting artificial intelligence tools. While EU institutions are experimenting with AI, many national capitals lag behind, facing issues such as insufficient manpower, difficulty in hiring and retaining talent, and poor coordination between their Brussels-based Permanent Representations and domestic ministries.
This disparity leaves some member states, especially smaller ones, acting as mere observers rather than active participants in the EU's legislative process. National government representatives engage in approximately 140 committees and working parties in Brussels, covering a wide range of policy matters. However, outdated methods and a lack of resources hinder their effectiveness. A 2019 report indicated significant differences in staffing levels, with Western European countries having 150 to 200 employees, while smaller Eastern European states had between 69 and 89.
The weak connection between EU policy and various stakeholders in member states with limited ecosystems further exacerbates the problem, leading to a lack of timely feedback for policymakers. While the EU's 'Have Your Say' platform is cited as an inclusive model, replicating such transparent public consultation systems at the member state level is crucial. Ireland is noted for adopting similar approaches.
Despite budgetary constraints, investing in EU affairs is presented as essential, especially as the EU moves towards a more integrated Single Market. Beyond increasing staff, technological solutions, including AI, are seen as vital for improving coordination, retaining institutional memory, and addressing time constraints. The EU Commission itself is planning to introduce new IT tools and become AI-ready, signaling a broader trend towards technological integration in governance.